Google Docs is an incredible device for joint effort as it permits various individuals to alter and chip away at a solitary record simultaneously without forgetting about who’s doing what. On the off chance that you or your association utilizes Google Docs, knowing who in the group saw what archive and when can be helpful data. From guaranteeing everybody read a draft, agreements, your most recent accommodation, strategies, and systems, or another significant record, having the option to see who did what and when is fundamental.
As of not long ago, you were unable to see who saw your Google Docs. You could see who altered it however not who just read it. In the event that they didn’t save, alter, or leave a remark, you had no clue assuming a specific individual read the most recent variant of a report by any stretch of the imagination. Additionally, since you can impart Google Docs to peruse just authorizations, you can impart the record to certain individuals with the purpose that they audit the report yet not roll out any improvements.
Current forms of Google Docs permit you to arrange settings, so you can see who saw your Google Docs. We should investigate how you can do this without anyone else’s help.
The G Suite Activity Monitor
G Suite is regularly involved by associations in which joint effort is fundamental. On the off chance that you use G Suite to team up with others consistently, you can utilize the Action Screen to see the view history of any Google Docs document.
Follow these steps to do so:
- Open a Google Sheet file
- Click on the upward trending arrow icon in the upper right, or go to the Tools pull-down menu.
- Open the Activity dashboard.
- Click on All viewers for your organization tab.
This process will enable you to track views in the document, including the date and time of the last view for each viewer.
If you don’t see the Activity Monitor option in your Google Doc, it likely means you’re logged into the free version of Google Docs or a personal account rather than a G Suite version.
Viewers and Comments Trends
In addition to seeing who viewed your Google Docs, the Activity Monitor also allows you to see trends on when people viewed or commented on your document.
Viewer trend: This shows you a bar chart of the number of unique viewers over any span of time you choose from 7 days to all time.
Comment trend: Shows you bar charts of the comment trend over any span of time from 7 days to all time.
Turn Off View History in Google Docs
If for whatever reason, you want to turn a document’s view history off, you can do that as well by following these quick steps:
- Open the Google Sheet.
- Click on the upward trending arrow in the upper right side of your doc or go to Tools from the pull-down menu.
- Open the Activity dashboard.
- Select Privacy settings.
- Under Document setting, toggle Show my view history for this document to off.
This option is also available in the personal or free version of Google Docs. If you’re working on a document but don’t want your collaborators to know until you’re ready to share your final revisions, you can turn off your view history.
- Start by opening Google Sheets and clicking on Settings.
- The Settings menu allows you to turn off your view history with the Activity Dashboard settings. Once you’ve toggled this to the Off position, click OK to save changes.
How to See Who Made Changes to Your Google Doc
Version control is very important, especially if you work in a regulated industry. Version control is something Google Docs has done well for a while. Docs will show who has edited a document, saved it or shared it. This actually works not just with G Suite but with personal Google Docs, as well.
If you’re interested in version control or want to make sure nobody has made changes they shouldn’t without locking the file down, you can find out by following these steps:
- Open a Google Sheet you want to track.
- Select File and Version history.
- Select See version history.
- A window should appear on the right of your screen, showing every save and edit for the document in question.
Within that window, you should also have the option to view the previous version of the document before the edits were made.
This is essential for version control as you have an audit trail of what changes were made, when they were made, and by whom. It is also useful if you made some changes, slept on it, changed your mind, and want to roll them back.
How to See Who Has Shared Your Google Doc
You can also see who has shared your Google Doc and when. You can also see the sharing settings so you can better control access to your document.
- Go to drive.google.com.
- Click on My Drive on the left.
- Click the small i button in the upper right corner.
- Now, click Activity.
- Either click on each file or folder individually or review the scroll bar to the right of the screen. This will show you who has shared your doc.
You can also check from within the document by selecting Share. The names of individuals will appear in the popup window. If there are multiple people, select a name, and the list of all names will appear.
Final Thoughts
Your ability to determine who has viewed, shared, and edited your documents is limited if you do not have access to a G Suite account; however, there are still ways to get some basic information.
By following the steps provided in this guide, you can quickly and easily see who has viewed, edited, are changed your Google Docs document in any way. Do you have any questions, experience, or tips related to seeing activity on your Google docs? Leave a comment in the section below.